Enrollment Information
The Class Schedule is available online and is searchable by term. The Class Search contains course information needed to enroll in classes. Dates for when the class schedule for each term will be available online are posted on the Enrollment Calendar. Enrollment dates for different student types are posted on the Enrollment Calendar for each term. Students can view their enrollment date on their ctcLink account.
New Students: Students that have been newly admitted to Cascadia College start enrolling during the New Student enrollment period.
Continuing and Former Students: Students that have taken classes at the Cascadia College in the last 2 years for any given term are assigned an enrollment date based on the number of credits earned at Cascadia, including currently enrolled credits. Enrollment dates are staggered across three days with students who have earned more credits receiving an earlier date to begin enrolling. Students that have completed:
- 60+ credits begin enrolling on the first day
- 30-59 credits begin enrolling on the second day
- 0-29 credits begin enrolling on the third day
Priority Students: Students that are Student Leaders or receiving services through the Veterans Advising, Student Accessibility Services (SAS), or Worker Retraining may be given priority enrollment dates.
Starting the 3rd day of the term, instructor permission is required to enroll.
Enrollment Status
Students must be officially enrolled in order to attend classes. Students on the waitlist for classes may attend those courses during the first week of the term to not fall behind in the coursework but should communicate with their instructor for permission to enroll and must be officially enrolled to continue attending the class.
Full-time status is defined as enrollment in a minimum of 12 credits in a term. Three-quarter time status is enrollment in 9-11 credits in a term. Half-time status is enrollment in 6-8 credits in a term. Enrollment in less than 6 credits in a term is considered as less than half-time status.
Course Prerequisites and Corequisites
Course prerequisites and corequisites are listed on the Class Schedule under Enrollment Requirements. Students must meet all requirements to enroll in a class.
Students who were conditionally enrolled and did not meet course requirements may be dropped from the class.
Class Audits
Students who audit a course must meet enrollment requirements, enroll and pay for the course (full tuition and fees), and participate in class work at the instructor’s discretion. No credit is earned, and an “N” grade is issued to indicate an audit. The N grade is not calculated in the GPA.
Students may initiate a change to or from audit without instructor permission by the end of the second week of the term.
Instructor permission is required to change to or from audit between weeks three through six.
After the sixth week of the term, no change in status may be made. Deadlines are adjusted for summer term. Please see the Summer Enrollment Calendar for dates.
Running Start students are not permitted to audit classes.
Waitlists
The waitlist feature offers students a fair and consistent method of being enrolled in a full class if a spot becomes available. Students may waitlist for up to 16 credits. Students may add themselves to the waitlist via ctcLink until the day before the term begins. Tuition and fees are not charged for waitlisted classes. Tuition and fees will be charged upon enrollment. The waitlist stops running the night before the term begins. Students are responsible for:
- Checking their waitlist status regularly to see if they were enrolled into the waitlisted class. If a spot becomes available, students are moved off the waitlist into the class in the order they were waitlisted AND if they meet all the criteria.
- Paying tuition and fees by the tuition deadline. If enrolled into a waitlisted class, students are responsible for making the payment by the payment deadlines set for each term.
- Clearing holds on student accounts including any outstanding balances or unpaid fees prior to the enrollment. If a student has not cleared holds, the student will not be added from the waitlist.
- Removing their name from the waitlist if they no longer want to be on the waitlist. If students do not remove themselves from the waitlist for an unwanted class, they may be enrolled into the class automatically, incur tuition and fees, and/or receive a failing grade. Students are responsible for managing their own class schedules and waitlists. Students should not assume that the College will drop them.
Cases where enrollment from the waitlist may not be allowed automatically.
- If the student has reached the allowable 24 credit limit per term. Students can work with their Academic Advisor for permission to exceed the credit limit.
- If the waitlisted class will create a time conflict with another enrolled class.
- If the student is already enrolled in another section of that waitlisted class.
- Students should use the SWAP function when enrolling in the waitlisted class and open section if the preference is to be enrolled in the waitlisted section.
- If students ADD themselves to the waitlist for a different section of the same class (instead of using the SWAP feature), they must DROP the section in which they are enrolled before they will be moved from the waitlist.
- If the student is enrolled in only one part of a combined class section.
- If prerequisites of the waitlisted class are not met.
- If there are negative holds on the student account.
- If the student as reached the allowable repeat limit (1 original +2 repeats). Students can work with their Academic Advisor for permission to repeat a class outside the limit.
If students are not enrolled from the waitlist due to any of these, the student will be skipped and the next eligible student on the waitlist will be auto enrolled. If a student is enrolled into the class from the waitlist, they will be notified via the ctcLink Message Center.
Maximum Attempts in a Class
A student may not enroll in a course more than three times, including attempts resulting in a "W" grade. This rule applies to all credit-bearing classes, including those numbered below 100. However, students may enroll in variable credit courses, such as internship credits, as many times as necessary to complete the entire curriculum and earn the required number of credits.
Students facing extenuating circumstances—such as medical or military withdrawals, a required course for a credential with limited or no substitute options, a significant break in enrollment, grade forgiveness, or mandated training for employment—may petition the Director of Student Advising (or their designee) for permission to enroll in a course for a fourth time by completing the online Petition to Exceed Maximum Enrollment Attempts in a Class form.
Repeating a Course
Students may repeat any course a maximum of two times (enroll in the class up to three times). All grades will be listed on the transcript. The better grade for the repeated course will be counted towards GPA while the lower grade(s) will be excluded from the GPA calculation. The transcript will show that a course has been repeated. Students can earn credit only once for a repeated course except for certain designated courses where the student may, by re-enrolling, obtain additional credits and grade points.
Legacy transcripts not converted to ctcLink will have a notation of “R” next to the repeated class to indicate the class was repeated.
If any of the attempts occurred prior to 2020 before ctcLink implementation, students must submit the Course Repeat Form for processing. Students who took the courses in ctcLink do not need to submit this request.
Students receiving financial aid should contact Student Financial Services to inquire whether financial aid will cover the cost of repeating a course.
Students should be aware that other schools and universities may treat repeated classes differently.
Academic Blocks / Blocks on Records
Students who have been placed on academic intervention, academic suspension, did not complete the Student Financial Responsibility Agreement (SFRA), or who have outstanding debts owed to the college (such as Financial Aid repayments, unpaid tuition and fees, late or unreturned equipment rentals, etc.) will not be allowed to enroll or make class schedule changes until these have been cleared. These blocks are reflected in ctcLink as holds or tasks. Students are responsible for checking their ctcLink account and completing all necessary steps to clear their account for enrollment. For more information, contact Enrollment Services at enrollment@cascadia.edu.
Class Schedule Changes
Class schedule changes may result in additional tuition, fees, or refunds. Changes to class schedules may impact funding such as financial aid, workforce funding, and veterans benefits. International student status may also be impacted. Therefore, before making any schedule changes students must check with their funding source and/or appropriate program to determine how changes will affect them.
Schedule changes can be made online via ctcLink, in person, or via email to Enrollment Services within the term deadlines. It is the student's responsibility to confirm any schedule changes and the accuracy of their account.
Add a Class
Students can enroll in classes online via ctcLink through the 2nd day of the term. Students are able to enroll online if:
- There is an open spot available. If the class is full, and there is a waitlist option, students can be waitlisted.
- All enrollment requirements are met..
- There are no negative holds on the account.
Starting the 3rd day of the term through the 10th day (or 8th day for summer term), students can enroll with instructor permission by submitting the Class Enrollment Request Form.
From the 10th day of the term (or 8th day for summer term) through the 5th week of the term, students can enroll with instructor permission by submitting the Late Add Petition and with a $50 late add fee. CCF and open entry/open exit classes are exempt from the late add fee.
Drop a Class
Dropping a class means the official removal of a class from a student’s schedule with no record. Dropping a class is allowed by the end of the 10th business day of the term (or 8th business day for summer term). Instructor permission is not required to drop a class.
Students should not assume that they will be dropped by the College. Prior to dropping a class, students should confirm any impact it may have on their status or funding. Classes can be dropped online via ctcLink, in person, or via email to Enrollment Services by the deadlines set for each term to avoid having a record on the transcript or owing money. See the Enrollment Calendar for refund and enrollment deadlines.
Withdraw from a Class
Withdrawing from a class results in a W grade on the student’s transcript. W grade is not calculated in the GPA, and no credit is awarded for the course.
Beginning the 11th business day of the term (or 9th day of the summer term) through the 8th week of the term (or 6th week for the summer term), students can withdraw from classes online via ctcLink, or in person or via email to Enrollment Services by the set deadlines. Failure to officially withdraw from classes by the deadline will result in receiving a grade in accordance with the instructor’s grading policy.
Administrative Withdrawal from a Class
Students must attend all enrolled classes once the term begins to avoid administrative withdrawal due to non-attendance.
In-person classes: If a student does not attend the class by the end of the second class meeting or does not make any prior arrangements with the instructor for their attendance, they may be administratively withdrawn from the class at the discretion of the instructor.
Online classes: If a student does not log into the class within the first 2 days of the class, they may be administratively withdrawn from the class at the discretion of the instructor.
For hybrid classes: For classes that meet both in-person and online, instructors may use in-person and/or online participation to determine if the student should be administratively withdrawn from the class due to non-attendance.
Last day for instructors to submit administrative withdrawal requests is the 10th day of the term (or 8th day of summer term). When a student is administratively withdrawn, there will be no record of the class on their transcript, and a full refund will be issued if applicable.
Students should not assume that they will be dropped from their classes. It is the students' responsibility to drop any classes that they no longer wish to take by the set deadlines. Failure to drop classes by the deadlines will result in receiving a grade in accordance with the instructor’s grading policy.
Hardship Withdrawal
Students are allowed to withdraw from classes until the end of the eighth week of the term. The Hardship Withdrawal is a request for an exception to this deadline for cases where an extreme or unusual circumstance 1) prevented a student from withdrawing prior to the deadline or 2) occurs after the deadline and prevents the student from continuing to attend class. Regardless of the hardship, this process is not meant as a way for students who attend most of the term to avoid earning an unsatisfactory grade (as defined by the student). It is rare for a hardship withdrawal to be approved for one but not all classes. Course performance and final grade/ expected grades are not taken into consideration when making a determination.
Exceptions to the refund policy as part of hardship withdrawal requests are only considered for medical or military related reasons. Other cases such as death of a family member may be considered with documentation.
To be eligible for a hardship withdrawal, students must be able to document an extreme or unusual circumstance that 1) prevented a student from withdrawing prior to the deadline or 2) occurs after the deadline and prevents the student from continuing to attend class. All required supporting documentation must be submitted to enrollmentpetition@cascadia.edu after completing the Hardship Withdrawal Request form that is located on the Cascadia College’s Enrollment Services webpage. The request and documents must be submitted before the beginning of the upcoming term unless the students circumstance prevented them from meeting the deadline to submit the petition and supporting documents.
Prior to requesting a Hardship Withdrawal, it is recommended that students:
- Discuss concerns with instructors and the possibility of an Incomplete grade if applicable. See “Other Grades” section for the Incomplete grade information.
- Officially Withdraw by the last date to withdraw in the term.
Washington National Guard and other military reserve students ordered to service may:
- Withdraw from one or more courses and receive a refund of tuition.
- Be given an incomplete and be allowed to complete the course upon release from duty. The student should be given full credit based on the instructors' grading policy.
Any missed class sessions will be excused absences. Upon return to campus, students will be allowed a reasonable time period to submit missed work. There may be cases in which the student and instructor agree that the student has already completed sufficient class work to justify an earned grade. The student called to duty is required to submit written notice of call to service. The college may request the student to provide written documentation of service.